Stewardship & Office Coordinator

Oglebay Institute – Wheeling, WV

Full-time | Nonexempt | Monday–Friday (some evenings/weekends)

Oglebay Institute offers a competitive benefits package that supports overall well-being and work-life balance. Benefits include medical, dental, vision insurance, flexible spending account, generous paid time off, paid holidays, and more. As part of our commitment to community engagement, employees also receive complimentary Park Pass privileges, providing access to many discounted amenities and experiences.

About Us

Oglebay Institute is a vibrant nonprofit organization that enriches nearly 70,000 lives annually through the arts, nature, and history. We operate multiple facilities and programs that foster creativity, learning, and community connection. Join our mission-driven team and help us inspire possibility for people of all ages and abilities.

Position Overview

We’re seeking a highly organized and relationship-focused Stewardship & Office Coordinator to support daily operations and donor engagement efforts. This role blends administrative excellence with development support, ensuring smooth office workflows and meaningful stewardship for donors, members, and patrons.

Key Responsibilities

• Coordinate day-to-day operations of the main office across multiple facilities
• Manage calendars, logistics, and documentation for board and committee meetings
• Support financial administration (invoices, deposits, reconciliations) with the CFO
• Serve as primary contact for vendors and office-related needs
• Maintain policies, procedures, and records for organizational efficiency
• Lead stewardship efforts: donor acknowledgements, impact stories, and recognition programs
• Collaborate with program staff to capture and share participant outcomes
• Support donor cultivation events and sponsorship deliverables
• Administer donor and membership CRM (gift entry, pledge tracking, data hygiene)
• Train staff on CRM use for fundraising and membership initiatives

Qualifications

• Bachelor’s degree in nonprofit management, business, communications, or related fields, is preferred.  Will consider an associate's degree or equivalent experience.
• Experience in nonprofit administration, development, or donor relations
• Proficiency in donor/membership CRM systems (e.g., Raiser’s Edge, Neon)
• Strong writing, organization, and interpersonal skills
• Detail-oriented with a service mindset and ability to manage multiple priorities

Physical & Work Environment

• Light physical activity; occasional lifting up to 25 lbs
• Office-based with occasional travel to events and external venues
• Interacts with artists, patrons, and community partners

Oglebay Institute is an Equal Opportunity Employer including disability and protected veteran status.

Ready to help us inspire connection and creativity? Apply today!